Maintains efficient office operations and supports management through organizational, clerical, and communication-based tasks. This role is designed to be compatible with university studies but is open to any candidate meeting the qualifications.
Responsibilities
The following duties are illustrative and not exhaustive:
- Respond to emails and manage incoming/outgoing mail, primarily outgoing notifications for order confirmations and shipments.
- Maintain electronic and physical filing systems, including OneDrive and SAP archives.
- Track customer order status and provide updates.
- Maintain weekly reports on sales orders and invoices.
- Follow up on logistics from origin to airport (including label creation and transit monitoring).
- Oversee reception of goods in the warehouse (verifying materials and storage locations).
- Perform picking and packing for customer deliveries.
- Manage general administrative paperwork.
- With further training, handle SAP transactions such as:
- Goods Receipt and Delivery creation.
- Q91 updates and information tracking.
The Administrative Assistant may be required to perform other related tasks as assigned to meet the ongoing needs of the organization.
Qualifications & Requirements
- Target Profile: Current student (Business Administration, Industrial Engineering, or related) OR candidates who meet the technical requirements and seek a part-time role.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Language: Fluency in English is a must.
- Competencies: Exceptional attention to detail and strong problem-solving abilities.
Compensation & Benefits
- Competitive Salary: Plus, statutory benefits (Prestaciones de Ley).
- Study Flexibility: We offer flexible scheduling to accommodate university classes and exam periods.
- Transportation Allowance: Monthly stipend provided to cover commuting costs.
- Professional Growth: Opportunity to gain hands-on experience in SAP and supply chain logistics.
Working Conditions
- Type: Hybrid, part-time; hours to be confirmed according to organization needs.
- Physical: Handling of small boxes and packages; no lifting over 5 kilograms.
